Success through congresses

A congress (Latin for ”meeting”) involves people working together on a specialist issue, presenting their work and results, and discussing them together. The key success factors are the latest first-hand information, networking, and the exchange of experiences and opinions with experts. With positive support, these aims can be reached on account of three key building blocks: good accessibility and infrastructure, cutting-edge technical equipment, and good-value conference hotels and congress centres.

Furthermore, the appropriateness of the congress location is playing an ever more important role, for example in terms of whether the town/city in question is home to companies, research institutes, initiatives and opinion leaders connected with the congress’s subject matter.

New ideas can best develop in the places where the old ones are continually questioned. For this reason, the decades of experience offered by deltacom Projektmanagement GmbH are no invitation for us to rest on our laurels, but rather an obligation to deliver exceptional performance in the development and organisation of congresses, conventions and workshops, as well as in the consultancy and support we offer to congress participants.

Our Services

From the organisation, support and project management of national and international scientific/medical congresses, conventions and workshops through to budget planning, we work with our partners to draw up a blueprint for your event. Once the concept has been established, we’ll start working on the details, by which we mean organising and implementing everything from A to Z – before, during and after the event.

Congress organisation

deltacom Projektmanagement GmbH serves associations, institutions and interest groups that wish to organise an industry-specific event (congress, trade fair, etc.). From conceptual consultancy through to implementation, we provide our clients with comprehensive and personalised support. deltacom Projektmanagement GmbH is not merely a company that implements plans, but shows initiative in a constructive fashion and applies its knowledge with a view to meeting your expectations and bringing your ideas to life. Our core services are:

Concept development

Comprehensive planning and consultancy
Drawing up of a detailed schedule

Financing/Budgeting

Drawing up and monitoring of a budget
Support in the search for sponsors and associated contract handling
Handling income/expenditure as a trustee
Final accounts

Advertising/Marketing/Communication

Development of an event website
PR
Production and printing of a programme
Management of address databases
Mailings
Ad placement in specialist publications
Listings in congress calendars

Attendee management

Attendee registration using professional event software
Acceptance of registrations by post, fax or online
Collection of fees
Dispatch of the appropriate confirmations and invoices
Correspondence with attendees
Preparation of personalised attendee documentation

Speaker support

Speaker registration incl. coordination of technical requirements
Travel planning and expenses

Referentenbetreuung

Registrierung der Referenten inklusive Koordination der technischen Anforderungen
Reiseorganisation und Reisekostenabrechnung

Abstract handling

Development of a registration form (paper version and/or digital)
Collection and administration of abstracts (incl. online)
Production of an abstract volume as a book or CD-ROM

Logistics

Soliciting bids
Contract negotiation
Coordination and payment of all required contractors (catering, transfers, interpreting, technology, etc.)

Supporting programme

Organisation of evening events and accompanying programme

Staff deployment

On-site HR planning
Hostess service
Briefings/training